1. The following are the revised protocols for the PR Committee 23/24
2. Protocol: Request for Design of Flyers
3. Objective:
4. To clarify the role of the Public Relations Team regarding the design of flyers in accordance with Section 9 of the constitution.
5. Design Request Process
6.    – The PR and the PRC shall be responsible for the facilitation of publicity materials   – Requests for new publicity materials should be submitted to vicepr2@purduegradstudents.com
7. 2. Maintaining Templates:
8.    – The Public Relations Committee shall focus on maintaining standardized templates for letterhead and flyers in accordance with Purdue’s branding guidelines.
9.    – Any updates or modifications to existing templates should be communicated to the designated design team for implementation.
10. Collaboration with Design Team:
11.    – In instances where new design elements are required, the Public Relations Committee shall collaborate with the designated team to ensure consistency with the established templates and Purdue branding guidelines
12. Communication and Approval:
13.    – The PR Committee shall communicate directly with the requestor to understand design requirements.
14.    – Upon completion of the design, the proposed flyer should be submitted to the Public Relations Committee for review and approval.
15. Approval Criteria:
16.    – The Public Relations Committee will review the proposed flyer design to ensure it aligns with branding guidelines and maintains a cohesive visual identity.
17. This protocol revision is in effect as of today 11/10/2023. All team Chairs and members are encouraged to familiarize themselves with these changes.
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Protocol: Submission of Flyers and Other Announcement for Newsletter Inclusion

Objective:

To establish a clear timeline for the submission of flyers and other announcements intended for publication in the weekly newsletter.

Revised Protocol:

1. Submission Deadline:

   – All flyers intended for inclusion in the weekly newsletter must be submitted to the Public Relations Committee by 6:00 p.m. every Friday (The week before the Newsletter is published)

2. Publication Schedule:

   – The newsletter is scheduled for publication every Wednesday at 8:00 a.m.

3. Submission Guidelines:

   – To ensure timely processing and inclusion, please adhere to the Friday 6:00 p.m. deadline for submitting flyers.

   – Late submissions may not be accommodated in the upcoming week’s newsletter.

4. Submission Process:

–  Submit all flyers electronically to vicepr2@purduegradstudents.com

5. Review and Approval:

   – The Public Relations Committee will review submitted flyers for compliance with branding guidelines and overall suitability for inclusion in the newsletter.

   – Approved flyers will be scheduled for publication in the upcoming Wednesday’s newsletter.

6. Notification of Publication:

 – Notification of the scheduled publication of the flyer will be communicated to the submitter.

7. Standing or Recurring Requests

–  Henceforth, there will be no initiation of standing or recurring requests for newsletter inclusion. Each submission will be treated individually. All requests for content to be featured in the newsletter should be directly submitted to the Public Relations Committee (vicepr2@purduegradstudents.com )

This change is intended to streamline the process and ensure that all content aligns seamlessly with our communication objectives.

This protocol revision is in effect as of today 11/10/2023. All team Chairs and members are encouraged to familiarize themselves with these changes.

Protocol: Web Update Requests

Revised Protocol: Web Update Requests

1. Submission Deadline:

   – All web update requests should be submitted with details to pro@purduegradstudents.com by 6:00 p.m. every Friday.

2. Submission Format:

–  Please submit web update requests in a clear and detailed format. If the request is contained in a shared Google document, ensure that all necessary details such as screenshots that will help better understanding of the concerns are included.

3. Shared Google Doc Security Settings:

   – If the request is documented in a shared Google document, set the security settings to open access. This ensures that any member of the PR Committee may be granted access as needed for efficient handling of the requests.

4. Details to Include:

   – Ensure that the web update request includes all relevant details such as specific changes required, any accompanying media or assets such as links, and a preferred timeline if applicable.

5. Review and Processing:

   – The PR Committee will review all submitted web update requests for clarity and adherence to branding guidelines within three (3) weeks of receipt

6. Assigned Committee Member:

   – Based on workload and expertise, any available member of the PR Committee may be assigned to work on the request.

7. Communication of Progress:

   – Progress updates on web update requests will be communicated to the requester in a timely manner.

Your cooperation in adhering to this protocol is crucial for the efficient management of web updates. If you have any questions or need further clarification, please feel free to reach out to the Public Relations Officer ( pro@purduegradstudents.com)